Project Map It Privacy Statement
Effective date: January 1st, 2018
Thanks for entrusting Project Map It with your projects, and your personal information. Holding on to your private information is a serious responsibility, and we want you to know how we’re handling it.
The short version
We only collect the information you choose to give us, and we process it with your consent, or on another legal basis; we only require the minimum amount of personal information that is necessary to fulfill the purpose of your interaction with us; we don’t sell it to third parties; and we only use it as this Privacy Statement describes. Of course, the short version doesn’t tell you everything, so please read on for more details!
What information Project Map It collects and why
Categories of personal information
“User Personal Information” is any personal information about one of our users which could, alone or together with other information, personally identify them. Information such as a user name and password, an email address, a real name, and a photograph are examples of “User Personal Information.” User Personal Information includes Personal Data as defined in the General Data Protection Regulation.
User Personal Information does not include aggregated, non-personally identifying information. We may use aggregated, non-personally identifying information to operate, analyze, improve, and optimize our website and service.
Information from users with accounts
If you create an account, we require some basic information at the time of account creation. You will create your own user name and password, and we will ask you for a valid email address. You also have the option to give us more information if you want to, and this may include “User Personal Information.”
If you’re just browsing the website, we collect the same basic information that most websites collect. We use common internet technologies, such as cookies and web server logs, to collect Technical Information. This is stuff we collect from everybody, whether they have an account or not.
The information we collect about all visitors to our website includes the visitor’s browser type, language preference, referring site, additional websites requested, and the date and time of each visitor request. We also collect potentially personally-identifying information like Internet Protocol (IP) addresses.
Why we collect this information
- We need your User Personal Information to create your account, and to provide the services you request, including to provide the Project Map It service, or to respond to support requests.
- We use it to fill out your profile and share that profile with other users if you ask us to.
- We will use your email address to communicate with you, if you’ve said that’s okay, and only for the reasons you’ve said that’s okay.
- We collect personal information from third parties for the purposes for which it was authorized to be collected. For example, you may authorize Project Map It to contact you for marketing purposes via a third party’s platform. If we need to use your personal information for other purposes, we will ask your permission first.
- We use your User Personal Information and Technical Information for internal purposes, such as to maintain logs for security reasons, for training purposes, and for legal documentation and compliance.
- We limit our use of your User Personal Information to the purposes listed in this Privacy Statement. If we need to use your User Personal Information for other purposes, we will ask your permission first. You can always see what information we have, how we’re using it, and what permissions you have given us in your user profile.
What information Project Map It does not collect
We do not intentionally collect sensitive personal information, such as social security numbers, genetic data, health information, or religious information. Although Project Map It does not request or intentionally collect any sensitive personal information, we realize that you might store this kind of information in your account, such as in a repository or in your public profile. If you store any sensitive personal information on our servers, you are responsible for complying with any regulatory controls regarding that data.
If you’re a child under the age of 13, you may not have an account on Project Map It. Project Map It does not knowingly collect information from or direct any of our content specifically to children under 13. If we learn or have reason to suspect that you are a user who is under the age of 13, we will unfortunately have to close your account. Please see our Terms of Service for information about account termination.
How we share the information we collect
We do share User Personal Information with your permission, so we can perform services you have requested or communicate on your behalf. For example, If you ask us to help find a web site company to help you build a company website, or you’d like us to contact a CRM company for you, we may use your personal information when reaching out to other companies.
We do not share, sell, rent, or trade User Personal Information with third parties for their commercial purposes, except where you have specifically told us to (such as by buying an integration from Marketplace).
We do share User Personal Information with a limited number of third party vendors who process it on our behalf to provide or improve our service, and who have agreed to privacy restrictions similar to our own Privacy Statement by signing data protection agreements. Our vendors perform services such as payment processing, customer support ticketing, network data transmission, and other similar services.
We may share User Personal Information if we are involved in a merger, sale, or acquisition. If any such change of ownership happens, we will ensure that it is under terms that preserve the confidentiality of User Personal Information, and we will notify you on our website or by email before any transfer of your User Personal Information. The organization receiving any User Personal Information will have to honor any promises we have made in our Privacy Statement or in our Terms of Service.
How you can access and control the information we collect
If you’re already a Project Map It user, you may access, update, alter, or delete your basic user profile information by editing your user profile or contacting Project Map It support. You can control the information we collect about you by limiting what information is in your profile, by updating out of date information or by contacting Project Map It support.
Data retention and deletion of data
Generally, Project Map It will retain User Personal Information for as long as your account is active or as needed to provide you services.
We may retain certain User Personal Information indefinitely, unless you delete it or request its deletion. For example, we don’t automatically delete inactive user accounts, so unless you choose to request deletion of your account, we will retain your account information indefinitely.
If you would like to cancel your account or delete your User Personal Information, you may do so by requesting the deletion by contacting Project Map It support at email@example.com. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements, but barring legal requirements, we will delete your full profile (within reason) within 90 days. Y
The email address you have supplied when you set up your account with PMI will always be associated with your commits in the PMI system.
How Project Map It secures your information
Project Map It takes all measures reasonably necessary to protect User Personal Information from unauthorized access, alteration, or destruction; maintain data accuracy; and help ensure the appropriate use of User Personal Information.
Project Map It enforces a written security information program. Our program:
- aligns with industry recognized frameworks;
- includes security safeguards reasonably designed to protect the confidentiality, integrity, availability, and resilience of our users’ data;
- is appropriate to the nature, size, and complexity of Project Map It’s business operations;
- includes incident response and data breach notification processes; and
- complies with applicable information security related laws and regulations in the geographic regions where Project Map It does business.
In the event of a data breach that affects your User Personal Information, we will act promptly to mitigate the impact of a breach and notify any affected users without undue delay.
No method of transmission, or method of electronic storage, is 100% secure. Therefore, we cannot guarantee its absolute security.
How we respond to compelled disclosure
Project Map It may disclose personally-identifying information or other information we collect about you to law enforcement in response to a valid subpoena, court order, warrant, or similar government order, or when we believe in good faith that disclosure is reasonably necessary to protect our property or rights, or those of third parties or the public at large.
In complying with court orders and similar legal processes, Project Map It strives for transparency. When permitted, we will make a reasonable effort to notify users of any disclosure of their information, unless we are prohibited by law or court order from doing so, or in rare, exigent circumstances.
How we, and others, communicate with you
We will use your email address to communicate with you, if you’ve said that’s okay, and only for the reasons you’ve said that’s okay. For example, if you contact our Support team with a request, we will respond to you via email. You have a lot of control over how your email address is used and shared on and through Project Map It. You may manage your communication preferences in your user profile.
If you have concerns about the way Project Map It is handling your User Personal Information, please let us know immediately. You may also email us directly at Info@projectmapit.com with the subject line “Privacy Concerns.” We will respond promptly — within 45 days at the latest.
Changes to our Privacy Statement
Although most changes are likely to be minor, Project Map It may change our Privacy Statement from time to time. We will provide notification to Users of material changes to this Privacy Statement through sending email to the primary email address specified in your Project Map It account.